335 River St. (Rt. 106) Springfield, VT 802 885-3363 Sun 10-5, Mon-Fri 8-6, Thur 8-7, Sat 8-5 |
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Tentative Agenda for Monday, April 24, 6:00PM Springfield Coop Board Meeting – meet at
Chittenden Bank
Minutes- 5 minutes
Agenda approval or additions -2 minutes
Manager’s Report- 20 minutes – includes end of
the year figures
Budget- 0
Committee Reports:
Finance- 10 min
Personnel-
Promotion -5 minutes
Old Business
Nominating: 5
minutes
Member benefit policy-discounts-board- 10 minutes
Annual Meeting- 20 min.- agenda, food, warning
Condo update- 5 min.
Board Training – arrange training- 5 min.
New Business
Open session
0 minutes-
Executive Session- recognizing long time
member- 5 min.
Next meeting- 2 minutes-
Minutes
of the Springfield Food Coop
Board
of Directors
Monday,
March 17, 2008
Board Members Present:
Judi Becker, Susan Dunning, Judy Glos, Pam Goldman,
Raven Mueller, Anne Nordstrom, Christine Speidel
Ex Officio: Cindy Phillips
Call to Order: 6:10
PM
Presentation: Lynda Walker, Assistant
Vice President of Chittenden Securities, gave an explanation of the Fidelity
Cash Reserves Money Market Fund, which invests in money market securities and
repurchase agreements. The rate of income will vary from day to day generally
reflecting changes in short-term interest rates. Lynda indicated that she would
be happy to do a detailed investment presentation to the Board at a future
date.
Minutes: February
21, 2008
The Minutes were accepted with the following
correction: Under Budget, the 3rd sentence should read “the
first quarter budget for FY 2009 will be submitted for approval…”
Manager’s Report:
Cindy reported that community outreach will be a major
focus in April with the Coop participating in a Health Fair for Educational
Professionals on April 9; a Celebration of Young Children at the Springfield
Area Parent Child Center on April 19; and Earth Day events at the Episcopal and
Unitarian churches on April 22. Additionally, the Coop is a new member of the
Okemo Valley Chamber and has submitted information for the Chester Information
Booth. With the closing of Black River Produce in Proctorsville, the
Springfield Coop will hopefully have more of a presence in the Ludlow area.
Cindy, Anne and Susan will meet with two women from
Keene, NH in April who are interested in starting up a new food coop and who
have heard good things about the Springfield Coop.
The recent Coop newsletter was printed at cost by
Springfield Printing Company and has been well received. Also, the response to
our electronic newsletter request has been encouraging.
February sales fell short of budget by $2,414 (less
than two days sales). However, with 2 weeks left in the Fiscal Year, we are
ahead of budget with $600,000 in sales.
The Eastern Corridor level of NCGA has approved the
Coop application. We now await approval at the national level. Cindy has been
invited to attend the NCGA Convention in NC 3/24-3/26. Expenses are paid for
travel and registration.
Cindy outlined the following goals: 1) Continue with
March membership drive – Cindy presented the New Member Packet; 2) Assess the
department structure and margins; 3) Begin using a weekly Memo to Staff as a
communication tool; 4) Recruit volunteers for year end inventory on Sunday,
March 30, from 4:00 – 7:00 pm.
Rain Diverter: Cindy indicated that the
rain diverter at the Coop entrance door drips constantly and is extremely
annoying and possibly hazardous. Christine made a motion, seconded by
Raven, to request the Condo Association to remedy this problem. The motion
passed unanimously.
Scholarship Resolution:
Pam made a motion, seconded by Christine, that the Coop should establish
a $500 scholarship to be awarded annually to a graduating senior at Springfield High School to
be used for future study in agriculture or environmental studies. The recipient
would be selected using criteria to be developed by the Coop Manager and the
Guidance Counselor. The motion passed unanimously.
Budget: Cindy presented the first
quarter budget for FY 2009 (April through June) for approval. It was suggested
that a sum of $500 be added to personnel monthly wages to cover annual staff
salary increases. Judy Glos made a motion, seconded by Anne, to approve
the first quarter
FY 09 budget with the above noted change. The motion
passed unanimously.
Old Business:
Nominating: Pam indicated that there
is one opening on the Board of Directors for the next fiscal year. She plans to
call 4 Coop members whose names have been submitted as possible candidates in
order to have a nominee by the next Board meeting.
Working Member Charter: Raven
presented a charter for the Working Members Committee. The overall goal of the
Committee is to work with the General Manager and Board of Directors to develop
a Working Members program that is efficient, effective and worthwhile both for
the Coop and for the Working Members. The Committee will propose a structure
for training and evaluating volunteers, propose benefits for each category of
working members, and develop a job description for a Working Members
Coordinator. Judy Glos made a motion, seconded by Christine, to accept
the Charter for the Working Members Committee. The motion passed
unanimously.
Policy Proposal for Discounts:
Raven presented a draft proposal of a Member Benefits Policy for the
Springfield Food Coop. A discussion of the Member Benefit Policy and discounts
will be on the agenda for the next Board meeting.
New Business:
Annual Meeting: In accordance with the
Coop Bylaws, a postcard will be sent by May 1, 2008 to all Coop members warning
them of the Annual Meeting to be held on Sunday, May 18, at 4:00 pm at the
Unitarian Church.
Next meeting: The next Board meeting is
scheduled for Thursday, April 24, at 6:00 pm at the Chittenden Bank.
Adjournment to Executive Session: 8:30
PM
Respectfully Submitted,
Judi Becker